The School of Education charges fees for room use and event services for the spaces shown below. All other SoE spaces do not have a fee structure; however fees may be applied to events for specific services, as needed.
- SoE Departments/Units
- UW Departments/Units and UW System Administration
- UW Campus Administrative Groups
- UW Registered Student Organizations
- Non-University Groups
Group Definition
Any department or unit that is administratively part of the School of Education. Request Timeline: 1.5 years in advance of event date
SoE Event Sponsorship
School of Education departments and units may sponsor use of Education building spaces for UW-Madison departments; recognized student, faculty, or staff groups; and State of WI governmental agencies for events appropriate to the mission of the School of Education.
The sponsored events will be charged at the School of Education rate, but the sponsoring SoE department/unit will be responsible for any fees associated with the event.
This policy cannot be used to sponsor revenue producing* events at the Education building.
Room Rental Charges
Room rental includes the room use, standard furniture layout with minor changes, and any audio/visual (AV) items installed in the room. Requests for AV Items and Additional Items & Services must be made at least 1 business day before an event. Custom AV Requests must be made at least 3 business days in advance. All AV Items and Additional Items & Services are subject to availability.
| Reservable Spaces | Half-Day Rate | Full-Day Rate |
|---|---|---|
| Meeting Room | $0 | $0 |
| Education Meeting Room (Room 198) | $0 | $0 |
| Wisconsin Idea Room (Room 159) | $0 | $0 |
| Commons – Partial Use | $0 | $0 |
| Commons – Exclusive Use | $50 | $75 |
| Third Floor Deck – Exclusive Use (Policy) | $0 | $0 |
| North Plaza – Partial Use Only | No Charge | No Charge |
| AV Item | Price | |
|---|---|---|
| Laptop | $0 | |
| Mac VGA Display Adapter | $0 | |
| Conference Phone Rooms 159, 198, and 291 only |
$0 | |
| Additional Microphones 159 and Commons only Mics will be ready for use, but do not include AV staff time during the event |
$10 | |
| Custom AV Request This includes equipment or services beyond the standard AV items, including requests for AV staff to provide support throughout an event. All Custom AV Requests are subject to equipment and staff availability |
Rate determined by AV staff | |
| Additional Items & Services | Price |
|---|---|
| Registration Table 5 ft x 2 ft. SoE does not provide table skirts or tablecloths |
$0 |
| Catering Table 6 ft x 3 ft. SoE does not provide table skirts or tablecloths |
$0 |
| Chairs Lightweight, stackable chairs can be added to any room within the limits of the room capacity. Large scale furniture changes incur an “Extensive Setup Fee,” see below |
$0 |
| Flipchart Includes markers and paper pad on stand |
$5 |
| Sign Stand 11×17 frames on stands (portrait) or easels for large signage |
$0 |
| Sign Printing (per sheet) Black and white text with event and/or organization name for in-building way finding. Minimum notice of 1 business day. Available in 8.5×11, 11×14, or 11×17 on standard copy paper |
$5 |
| Extensive Setup Fee For large scale furniture changes or custom room set ups |
$50 |
| 3rd Floor Deck Table Re-Arrangement (advanced approval required) Custom set up with tables remaining on deck |
$100 |
| 3rd Floor Deck Table Removal (advanced approval required) Deck tables moved to storage for duration of an event |
$250 |
| Cleaning Fee For rooms left in unsatisfactory condition, per room |
$50 |
| Event Staff (per hour) Minimum 1 staff person required for any reservation after 5:00pm on weekdays and any weekend event. Additional staffing may be required for any event as determined by SoE Building Services staffTHIS REQUIREMENT CAN BE WAIVED BY SOE DEPARTMENTS/UNITS |
$10 |
Group Definition
Any UW or UWSA department, unit, or center. Request Timeline: 10 months in advance of event date
Room Rental Charges
Room rental includes the room use, standard furniture layout with minor changes, and any audio/visual (AV) items installed in the room. Requests for AV Items and Additional Items & Services must be made at least 1 business day before an event. Custom AV Requests must be made at least 3 business days in advance. All AV Items and Additional Items & Services are subject to availability.
| Reservable Spaces | Half-Day Rate | Full-Day Rate |
|---|---|---|
| Meeting Room | $75 | $115 |
| Education Meeting Room (Room 198) | $150 | $225 |
| Wisconsin Idea Room (Room 159) | $175 | $250 |
| Commons – Partial Use | $75 | $115 |
| Commons – Exclusive Use | $225 | $350 |
| Third Floor Deck – Exclusive Use (Policy) | $175 | $250 |
| North Plaza – Partial Use Only | No Charge | No Charge |
| AV Item | Price | |
|---|---|---|
| Laptop | $75 | |
| Mac VGA Display Adapter | $0 | |
| Conference Phone Rooms 159, 198, and 291 only |
$50 | |
| Additional Microphones 159 and Commons only Mics will be ready for use, but do not include AV staff time during the event |
$40 | |
| Custom AV Request This includes equipment or services beyond the standard AV items, including requests for AV staff to provide support throughout an event. All Custom AV Requests are subject to equipment and staff availability |
Rate determined by AV staff | |
| Additional Items & Services | Price |
|---|---|
| Registration Table 5 ft x 2 ft. SoE does not provide table skirts or tablecloths |
$10 |
| Catering Table 6 ft x 3 ft. SoE does not provide table skirts or tablecloths |
$10 |
| Chairs Lightweight, stackable chairs can be added to any room within the limits of the room capacity. Large scale furniture changes incur an “Extensive Setup Fee,” see below |
$0 |
| Flipchart Includes markers and paper pad on stand |
$20 |
| Sign Stand 11×17 frames on stands (portrait) or easels for large signage |
$10 |
| Sign Printing (per sheet) Black and white text with event and/or organization name for in-building way finding. Minimum notice of 1 business day. Available in 8.5×11, 11×14, or 11×17 on standard copy paper |
$10 |
| Extensive Setup Fee For large scale furniture changes or custom room set ups |
$50 |
| 3rd Floor Deck Table Re-Arrangement (advanced approval required) Custom set up with tables remaining on deck |
$100 |
| 3rd Floor Deck Table Removal (advanced approval required) Deck tables moved to storage for duration of an event |
$250 |
| Cleaning Fee For rooms left in unsatisfactory condition, per room |
$50 |
| Event Staff (per hour) Minimum 1 staff person required for any reservation after 5:00pm on weekdays and any weekend event. Additional staffing may be required for any event as determined by SoE Building Services staff |
$15 |
Group Definition
Any campus-level administrative office or campus-wide committee that includes representatives from multiple schools/colleges. Request Timeline: 10 months in advance of event date
SoE Event Sponsorship
School of Education departments and units may sponsor use of Education building spaces for UW-Madison departments; recognized student, faculty, or staff groups; and State of WI governmental agencies for events appropriate to the mission of the School of Education.
The sponsored events will be charged at the School of Education rate, but the sponsoring SoE department/unit will be responsible for any fees associated with the event.
This policy cannot be used to sponsor revenue producing* events at the Education building.
Room Rental Charges
Room rental includes the room use, standard furniture layout with minor changes, and any audio/visual (AV) items installed in the room. Requests for AV Items and Additional Items & Services must be made at least 1 business day before an event. Custom AV Requests must be made at least 3 business days in advance. All AV Items and Additional Items & Services are subject to availability.
| Reservable Spaces | Half-Day Rate | Full-Day Rate |
|---|---|---|
| Meeting Room | $30 | $45 |
| Education Meeting Room (Room 198) | $50 | $75 |
| Wisconsin Idea Room (Room 159) | $100 | $150 |
| Commons – Partial Use | $50 | $75 |
| Commons – Exclusive Use | $225 | $350 |
| Third Floor Deck – Exclusive Use (Policy) | $100 | $150 |
| North Plaza – Partial Use Only | No Charge | No Charge |
| AV Item | Price | |
|---|---|---|
| Laptop | $50 | |
| Mac VGA Display Adapter | $0 | |
| Conference Phone Rooms 159, 198, and 291 only |
$30 | |
| Additional Microphones 159 and Commons only Mics will be ready for use, but do not include AV staff time during the event |
$25 | |
| Custom AV Request This includes equipment or services beyond the standard AV items, including requests for AV staff to provide support throughout an event. All Custom AV Requests are subject to equipment and staff availability |
Rate determined by AV staff | |
| Additional Items & Services | Price |
|---|---|
| Registration Table 5 ft x 2 ft. SoE does not provide table skirts or tablecloths |
$10 |
| Catering Table 6 ft x 3 ft. SoE does not provide table skirts or tablecloths |
$10 |
| Chairs Lightweight, stackable chairs can be added to any room within the limits of the room capacity. Large scale furniture changes incur an “Extensive Setup Fee,” see below |
$0 |
| Flipchart Includes markers and paper pad on stand |
$15 |
| Sign Stand 11×17 frames on stands (portrait) or easels for large signage |
$10 |
| Sign Printing (per sheet) Black and white text with event and/or organization name for in-building way finding. Minimum notice of 1 business day. Available in 8.5×11, 11×14, or 11×17 on standard copy paper |
$10 |
| Extensive Setup Fee For large scale furniture changes or custom room set ups |
$50 |
| 3rd Floor Deck Table Re-Arrangement (advanced approval required) Custom set up with tables remaining on deck |
$100 |
| 3rd Floor Deck Table Removal (advanced approval required) Deck tables moved to storage for duration of an event |
$250 |
| Cleaning Fee For rooms left in unsatisfactory condition, per room |
$50 |
| Event Staff (per hour) Minimum 1 staff person required for any reservation after 5:00pm on weekdays and any weekend event. Additional staffing may be required for any event as determined by SoE Building Services staff |
$15 |
Group Definition
UW Registered Student Organization as listed by the UW Center for Leadership & Involvement.
Request Timeline: 6 months in advance of event date
Room Rental Charges
Room rental includes the room use, standard furniture layout with minor changes, and any audio/visual (AV) items installed in the room. Requests for AV Items and Additional Items & Services must be made at least 1 business day before an event. Custom AV Requests must be made at least 3 business days in advance. All AV Items and Additional Items & Services are subject to availability
| Reservable Spaces | Half-Day Rate | Full-Day Rate |
|---|---|---|
| Meeting Room | $30 | $45 |
| Education Meeting Room (Room 198) | $50 | $75 |
| Wisconsin Idea Room (Room 159) | $100 | $150 |
| Commons – Partial Use | $50 | $75 |
| Commons – Exclusive Use | $225 | $350 |
| Third Floor Deck – Exclusive Use (Policy) | $100 | $150 |
| North Plaza – Partial Use Only | No Charge | No Charge |
| AV Item | Price | |
|---|---|---|
| Laptop | $50 | |
| Mac VGA Display Adapter | $0 | |
| Conference Phone Rooms 159, 198, and 291 only |
$30 | |
| Additional Microphones 159 and Commons only Mics will be ready for use, but do not include AV staff time during the event |
$25 | |
| Custom AV Request | Rate determined by AV staff | |
| Additional Items & Services | Price |
|---|---|
| Registration Table 5 ft x 2 ft. SoE does not provide table skirts or tablecloths |
$10 |
| Catering Table 6 ft x 3 ft. SoE does not provide table skirts or tablecloths |
$10 |
| Chairs Lightweight, stackable chairs can be added to any room within the limits of the room capacity. Large scale furniture changes incur an “Extensive Setup Fee,” see below |
$0 |
| Flipchart Includes markers and paper pad on stand |
$15 |
| Sign Stand 11×17 frames on stands (portrait) or easels for large signage |
$10 |
| Sign Printing (per sheet) Black and white text with event and/or organization name for in-building way finding. Minimum notice of 1 business day. Available in 8.5×11, 11×14, or 11×17 on standard copy paper |
$10 |
| Extensive Setup Fee For large scale furniture changes or custom room set ups |
$50 |
| 3rd Floor Deck Table Re-Arrangement (advanced approval required) Custom set up with tables remaining on deck |
$100 |
| 3rd Floor Deck Table Removal (advanced approval required) Deck tables moved to storage for duration of an event |
$250 |
| Cleaning Fee For rooms left in unsatisfactory condition, per room |
$50 |
| Event Staff (per hour) Minimum 1 staff person required for any reservation after 5:00pm on weekdays and any weekend event. Additional staffing may be required for any event as determined by SoE Building Services staff |
$15 |
Group Definition
Requests by persons or organizations not associated with the University require sponsorship by a UW-Madison department or unit; or an invitation by the Chancellor, Dean, or Director. For more information on this campus policy, please click here.
Details on non-university groups can be found on page 3 of the P-1 UW-Madison: Use of Facilities and Land.
Room Rental Charges
Room rental includes the room use, standard furniture layout with minor changes, and any audio/visual (AV) items installed in the room. Requests for AV Items and Additional Items & Services must be made at least 1 business day before an event. Custom AV Requests must be made at least 3 business days in advance. All AV Items and Additional Items & Services are subject to availability.
| Reservable Spaces | Half-Day Rate | Full-Day Rate |
|---|---|---|
| Meeting Room | $175 | $250 |
| Education Meeting Room (Room 198) | $200 | $300 |
| Wisconsin Idea Room (Room 159) | $300 | $550 |
| Commons – Partial Use | $175 | $250 |
| Commons – Exclusive Use | $400 | $600 |
| Third Floor Deck – Exclusive Use (Policy) | $300 | $550 |
| North Plaza – Partial Use Only | No Charge | No Charge |
| AV Item | Price | |
|---|---|---|
| Laptop | $150 | |
| Mac VGA Display Adapter | $0 | |
| Conference Phone Rooms 159, 198, and 291 only |
$75 | |
| Additional Microphones 159 and Commons only Mics will be ready for use, but do not include AV staff time during the event |
$50 | |
| Custom AV Request This includes equipment or services beyond the standard AV items, including requests for AV staff to provide support throughout an event. All Custom AV Requests are subject to equipment and staff availability |
Rate determined by AV staff |
|
| Additional Items & Services | Price |
|---|---|
| Registration Table 5 ft x 2 ft. SoE does not provide table skirts or tablecloths |
$25 |
| Catering Table 6 ft x 3 ft. SoE does not provide table skirts or tablecloths |
$25 |
| Chairs Lightweight, stackable chairs can be added to any room within the limits of the room capacity. Large scale furniture changes incur an “Extensive Setup Fee,” see below |
$0 |
| Flipchart Includes markers and paper pad on stand |
$25 |
| Sign Stand 11×17 frames on stands (portrait) or easels for large signage |
$20 |
| Sign Printing (per sheet) Black and white text with event and/or organization name for in-building way finding. Minimum notice of 1 business day. Available in 8.5×11, 11×14, or 11×17 on standard copy paper |
$15 |
| Extensive Setup Fee For large scale furniture changes or custom room set ups |
$75 |
| 3rd Floor Deck Table Re-Arrangement (advanced approval required) Custom set up with tables remaining on deck |
$100 |
| 3rd Floor Deck Table Removal (advanced approval required) Deck tables moved to storage for duration of an event |
$250 |
| Cleaning Fee For rooms left in unsatisfactory condition, per room |
$75 |
| Event Staff (per hour) Minimum 1 staff person required for any reservation after 5:00pm on weekdays and any weekend event. Additional staffing may be required for any event as determined by SoE Building Services staff |
$25 |