The School of Education’s reservable spaces are intended to support departmental programming and operations. Requests for rooms in the School of Education are managed online through the Event Management System (EMS). An EMS user account is required to request rooms. Your user account will only allow you to make requests for rooms you are qualified to use. Not all rooms are available to all users.
Reservation Request Process
This is an accordion element with a series of buttons that open and close related content panels.
What to consider before you book
- What space do you want to reserve?
- When will you use the space(s)?
- How many people are you anticipating will attend?
- Will the room need a standard or custom set up?
- What extra resources will you need, if any?
- What will the event be called and what type of event is it?
- Who will be the Event Host attending the event?
- What funding string will you use for any possible fees?
- Will food/drink be served during the event?
- How will your guests arrive and depart?
Creating your request
- Short video demonstration can be found here: EMS How To Create a Request.mp4
- Rooms
- In this section, choose date(s) and time(s) to search for available space.
- Select an available space and set the Attendance & Setup Type. You can search and select multiple spaces, dates, and times during this step.
- Services
- Choose from a selection of AV and furniture items to add to all of your bookings. Selections may be limited by the selected spaces, dates, and times.
- If you only want to add items into certain bookings in a multi-booking request, do so from the My Events page immediately after creating your reservation.
- Reservation Details
- SoE employees should always choose their “SoE” Group for correct pricing.
- The contact information you provide here should be for the Event Host who is attending the event(s).
This contact receives the confirmation email, correspondences before/during/after the event, and any follow up related to billing. - Only the user who created the reservation can manage the event on their My Events page. To change or update this person, reach out to SoE Facilities.
Once you have received a confirmation
- You will receive a confirmation email when your reservation moves to the Confirmed
status. - Confirmation emails provide essential information for your bookings.
- Be advised that adjustments made to a confirmed event may result in that event reverting to “request- not confirmed” status. Only confirmed events will be hosted.
- Your initial confirmation is for your initial request.
- Changes to the initial arrangement will require a subsequent review to be confirmed again. Depending on scheduling, and the availability of necessary resources, large material changes to events may result in cancelation.
- Its best to contact Building Services directly if you intend to make any material changes to event programming, set ups, etc.